25+ Tools for Online Document Collaboration

It is important that everyone in the team is on the same page because leaving out a single member of the team from even the most minor update will be a harm to the rest of the team. It is best to have these online document collaboration apps in one place.

Advantages of using online document collaboration tools and apps are increased security, reduce the number of tools in your stack, increase in productivity, and version control of documents.

Here you will find the best online document collaboration tools and apps. 


Slite – Slite gives your team one place to share ideas, collect knowledge and stay in tune across time and space. Easily spread your docs across your team, catch up on what your team’s been working on and give feedback to move your projects forward. Trusted by thousands of flexible and remote teams.

Packed with everything your team needs:
– Collaborative writing, feedback and sharing
– Powerful search
– Integrations
– Easy permissions


Document360 – Document360 rated #1 knowledge management platform that simplifies knowledge sharing empowering teams to create articles, edit articles and collaborate seamlessly.   Be it writing API documentation, managing your website content or internal knowledge sharing across teams, or building self-service portal for your customers or creating enriched knowledge base for SOPs, Document360 does it all with private or public visibility.


Additor – Additor is the living knowledge library far beyond a word-processor or a note. You can directly add various formats of content like web page, PDF, MS office, google docs, and etc. With our own content viewer, you can open it, highlight important part, and write a note with powerful formatting options. All contents are visually well-organized. You can easily share it within or outside of your team.


Yousign – Electronic signatures allow companies all over Europe to streamline their processes and reduce closing time. All signatures are legally binding and it’s very easy to get started.


ONLYOFFICE – ONLYOFFICE is designed for handling multiple processes: editing and real-time co-authoring of documents, spreadsheets, and presentations of all popular formats, managing files, projects, clients, mail and calendars, building diversified communication hub. With ONLYOFFICE, all operations are accessible from anywhere via browsers, desktop clients and mobile apps. It is a perfect solution to fit remotely located teams and departments.


ntile – ntile is a simple way to start a blog, build a knowledge base, open an info portal, or use pre-made solutions for business and daily life. Moreover, all those can overlap and create a digital ecosystem.


UsefulPDF – UsefulPDF has over a dozen tools dedicated to managing different aspects of PDF documents. You can convert to Word, Excel, PowerPoint, etc. Convert from multiple formats, and even edit PDF documents with fillable fields, adding elements, and additional text. Finally, it supports electronic signing with one or more recipients to reduce contract signing time by nearly half.


Kbee – Traditional knowledge base software forces you into a new authoring workflow with a subpar text-editor. Google Docs is a best-in-class text editor, with real-time collaboration, comments. You may be creating drafts in Google Docs and moving them into your knowledge base today! Kbee extends Google Docs to create a professional knowledge base without compromising the authoring experience.

Google Docs

Google Docs – Think a collaborative Word – with no annoying license reminders. Not as lag-free as we’d like, but gets the job done.

Chili Piper Inbox

Chili Piper Inbox – Chili Piper Inbox lets you save time, win as a team, and take actions faster. With features like @ mentioning to comment directly in Gmail, and visibility into account-wide email history, teams can work together in real-time directly inside their inbox.


Slab – Slab is a beautiful team wiki & knowledge base, reimagined to be fast, intuitive, and powerful. Think of it as a long-term memory for your team. It features the familiar editing and collaboration features of Google Docs, but with the organization capabilities of a modern intranet. With a focus on just solving long-term team knowledge, Slab integrates with all your other favorite productivity tools for everything else – like Slack, GSuite, Github, Asana, and many many more.


JobAider – JobAider™ is the app for creating and using job aids. Experts use JobAider to quickly capture what they know and do—using video, audio, photos, and text—and then instantly share that information with co-workers to help others build their own expertise. When a worker needs to know how to perform a task, they can turn to JobAider to quickly figure out what to do and how to do it—from an expert.


lokki.cloud – lokki.cloud aims to bring the comfort of transmitting files via methods like Apple’s AirDrop to any device, Simply open lokki.cloud on both devices, Use a 4-digit code to connect both devices and your file will be transferred to the other device.


Helpjuice – Helpjuice’s easy-to-use knowledge base solution is designed from the ground up to help your business with scaling customer support as well as improving team collaboration with both remote employees and internal employees.


Ripley – From SEO to ROI, we make the content development process easier. Now your writers can do everything they need to without having to wait for that email from Gerald. Empower your team to easily navigate the technical side of content marketing. Here’s how Ripley will make your content marketing life easier: Real-Time SEO Scoring, GANTT Chart Integration, Automated Reminders, Easy Google Analytics Tracking, Workspace Hubs, Workstream Templates and Google Calendar Sync.


uman.ai – To keep track where company knowledge lives is an impossible task.
When teams grow company knowledge becomes scattered, unstructured and more painfully, unused.
Moreover, knowledge workers spend over 19% of their time searching for information. This hurts.
uman.ai combines and analyses all relevant sources of information and suggests them in the #1 used tool when teams get stuck: Google Search.


Emvi – Emvi is our approach to an easy-to-use knowledge base for companies and teams of all sizes. You can use it to write down everything you need to remember, share or document and make it accessible for everyone in your organization.


Tettra – Tettra helps you document important processes, policies, and procedures in one centralized place. This makes onboarding new teammates much faster and answering questions less repetitive.


Goals – KeepSolid Goals provides a project management workspace where business owners and managers can collaborate on project planning. This ensures that the emerging strategies are grounded and realistic, and are thus more likely to succeed. Also, this allows PMs track important KPIs, establish strict change management, and stay up to speed on the project development.

Arcane Sheets

Arcane Sheets – Arcane Sheets is a fully-featured online spreadsheet. You can create documents or import from Google Sheets and Microsoft Excel. All the documents save and secure on blockchain-based cloud storage. You can also create a share link and start collaborating.


Coda – Coda comes with a set of building blocksーlike pages for infinite depth, tables that talk to each other, and buttons that take action inside or outside your docーwhich anyone can combine to make a doc as powerful as an app. People have made Coda docs that do everything from launch products, to scale small businesses, to help them study for tests. What will you Coda?


Elium – Elium is a knowledge-sharing platform that helps you easily build a central hub for remote teams that need to organise and access crucial content to get work done. Burn less time & cash finding the right information, you’ll focus on what’s essential: growing your teams & running your business! Forget about endless informative meetings, exploding mailboxes, overloaded Slack channels and hours spent re-finding that file you need “somewhere on the drive”.


Confluence – Confluence allows content collaboration for teams with a special focus on building an internal knowledge base and documentation. It brings the much-needed structure into storage of files and has fluid permissions access, which makes it a preferred choice for larger teams.


GitBook – GitBook is a modern documentation platform where teams can document everything from products to internal knowledge-bases and APIs. We want to help teams work more efficiently by creating a simple but yet powerful service for them to share their knowledge. Our mission is to make a user-friendly and collaborative product for everyone to create, edit and share knowledge through documentation.


SimplyDocs – SimplyDocs’s online forms can be used in a standalone manner, or can be embeded to your business application. With the help of document templates, you can generate prefilled business documents on a real-time basis either by mapping them with the forms or using API integration.


Archbee – This type of software allows for project management and team collaboration for small teams as well as large enterprises. Teams can manage projects, share documents, and assign tasks in an efficient manner.

Dropbox Paper

Dropbox Paper – Launched only in January 2017, Paper is another cloud document collaboration tool. Being younger than Google Docs, its UI is more modern and has no distractions – a very important need for a writer. Further, has made sharing of all kinds of content, not limited to only text, a lot more easy.


Sheet.chat – Sheet.chat brings spreadsheets (currently only Google Sheets) into Slack. Search, edit and monitor spreadsheets from Slack with your team. For example, it becomes easy to monitor and fill a common spreadsheet about customer meetings, inventory, project management, etc.


Hypernotes – Hypernotes lets you express your knowledge in a natural way – easy to create, easy to expand. Everything is connected, and so is your knowledge: It forms a network. With Hypernotes you easily create a semantic network of your knowledge. Whether for personal use or for your business, it helps you collect your knowledge and share it with others.

Microsoft Excel

Microsoft Excel – Excel learns your patterns, organizing your data to save you time. Easily create spreadsheets from templates or on your own and use modern formulas to perform calculations.


Airtable – Create views designed for different use cases. Powerful filtering, sorting, and grouping give you the freedom to arrange your work just the way you like. All the power of a flexible relational data model and more. Add fields for attachments, long text notes, checkboxes, links – even barcodes. Create custom notifications, automate redundant tasks, and orchestrate work via integrations.

PDF Reader

PDF Reader – PDF Reader is an all-encompassing PDF tool that works on all devices and platforms. You’re able to sign documents wherever you are, locate and edit specific files with just a few taps and view not just PDFs, but 11 other file formats while never leaving the app. Viewing and editing PDFs is not just easy, it’s also quite enjoyable, while the mobility of switching between the devices lets you to stay on top of your game .


TaskQue – TaskQue is the productivity enhancement and online task management application that enables you to increase your productivity, manage your project and team workload with its unique automation assignment of tasks and getting things done in an efficient manner.


DottedSign – With DottedSign, you are in control of all the e-signatures you and your business generates. You will be able to not just sign, but also assign and monitor who has and hasn’t signed yet. It also allows you to work remotely and from any device which makes it both flexible and no longer making you worried about the status of each signature.


Quip – Quip adds messaging tools to document collaboration. It is more than just a content collaboration tool but is not as full-featured as a project management tool to be placed in that category.


Craft – Craft.io integrates easily with the most popular agile product development and user feedback tools — including JIRA, Azure, Intercom, Zendesk — so you can connect your product plans to teams across your organization.

PDF Reader Pro

PDF Reader Pro – PDF Reader Pro is for Viewing, Editing, Commenting, Form Fill, Converting, Creating, OCR, and Signing PDFs. Can be used in Android, iOS, macOS, and Windows platforms.


Papyrs – Papyrs makes it easy for companies and teams to build an internal site to share information and work together. It’s a new take on knowledge bases, team wikis and intranet sites. Build an internal site with whatever you need to work on: notes, files, checklists, videos, forms/databases, calendars, and more. It’s all drag&drop (or Markdown if that’s your thing)


Sizle – Sizle gives you all the tools you need to securely share presentations, track document delivery and opens, measure viewer engagement and convert more leads – in one platform.


Pitchroom – Pitchroom includes native video playback as well as audio narration, so you can create tailored experiences for your guests. It is the easiest way to upload, share and track pitches and presentations. Pitchroom combines a personalized data room with easy file sharing, copyright protection, a presentation platform, and an email marketing service.

Soda PDF

Soda PDF – Soda PDF Anywhere is the first fully functional PDF solution available both as a desktop and a web-based app. Users have the freedom to access features on any device with a web browser, including desktops, laptops, smartphones, and tablets. It comes equipped with innovative features specifically designed to increase productivity, including PDF conversion, editing, reviewing & security tools, a reputable e-signature solution, Bates numbering, cloud integration, and much more.

PDF Professional

PDF Professional – PDF Professional Suite is a full-featured PDF document expert that transforms your Mac into a powerful PDF Office. PDF Professional Suite is a one-stop shop for your Adobe Acrobat PDF document needs. This app provides a complete array of functions to help annotate, view, fill form, sign, edit, bookmark, outline, merge, split, compress and convert your PDFs into Word/ HTML/ TXT/ Png/ Jpg files.


Papermind – Create an article covering steps for team members to follow. Capture thoughts about a new project. Document your ideas for a new client. Articles can be anything you like. Now you can store all your files, media, and links in one location and be one step away from your conversations in Slack.


Obie – Obie is the fastest and easiest way for you to build an internal knowledge base at work. Securely connect knowledge and documents that you already have into one searchable, intelligent, single source of truth. We’ve also embedded Obie right in the places you work including Slack, Confluence, Jira Service Desk, Google Drive, Dropbox, and much more; so there is no need to change existing habits.


LabiKnow – LabiKnow helps you create an embeddable help widget with answers, an option to contact support, announcements & news to share with your website visitors. Embeddable Help Widget, Knowledge Base, Help Articles & Guides, Updates, News, Changelog Announcements, Support Contact Form and Email/ Ticket Forwarding.

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